With the increase in employees heading back to the office, whether it’s full time or a few days a week, many employers have started to re-evaluate their use of office space. Organizations are searching for ways to maximize the real estate they have while ensuring optimal productivity.
By completing a spring cleaning of your office and taking inventory of your space, you may discover that much of your key real estate is being wasted on paper storage. Creating a digital archive of key documents is an effective way to keep important information while freeing up much needed office space.
Benefits of Scanning and Hosting Documents Digitally
Protection from Physical Deterioration
By storing information in paper format only, you can be exposed to unnecessary risks due to fire, floods, and natural disasters. Digitizing your important documents will protect your important files from possible destruction.
Enhanced Data Security
Scanned documents can be password protected and encrypted to increase data security. Confidential data is kept safe and the risk of lost or stolen data is prevented using robust technology and safeguards. In addition, storing your digital documents in the cloud will also help to improve security.
Increased Employee Efficiency
Having digital files makes it easier and faster for employees to find documents instead of having to spend time searching through a pile of paper. Digital files that are stored in the cloud also leads to increased employee collaboration by being able to easily share files and access files remotely.
Improved Customer Service
Quick access to records results in faster responses to customer questions. Customer responses will be more accurate due to fewer manual entry forms. Employees have more time to focus on tasks that add greater value such as customer relationship building.
Streamline and Automate Business Processes
Digitizing your documents is your first step in becoming a more digital organization. Internal work procedures can then be automated, helping to further improve organizational efficiencies.Octacom is a SOC 2, Type II Audited enterprise software and services company focused on document and data automation solutions, including automated data capture. Founded in 1976, Octacom specializes in accounts payable automation and automated invoice processing, among other digital / automated business process outsourcing services.
If your organization is looking to learn more about our solutions and services, please contact us and we would be glad to help.
