Processing Alternative Method of Entry (AMOE) submissions, can present an administrative challenge for sweepstakes providers.Traditionally, AMOE entries arrive by mail, creating a time-consuming process for crediting and compliance teams.
Octacom’s AMOE services provide a modern, streamlined solution allowing operators to transform AMOE management with end-to-end automation allowing efficient processing to occur at scale. Operators can leverage Octacom’s advanced document processing and seamless system integration not only for mailed-in AMOE entries, but efficient crediting and validation checks can also occur with digitally uploaded AMOE entries.
Paper-based AMOE submissions can create bottlenecks.They need to be received, logged, scanned and stored – often in high volumes. Errors in manual data entry or delays in processing can negatively impact operators.
Digital AMOE uploads solve these challenges by allowing participants to submit entries electronically, while still requiring the sweepstakes participant to handwrite their request, including all the required and pertinent information to ensure compliance. This occurs through a procedure that, on a real-time basis, presents dynamic information that the participant must handwrite on their request, before uploading into the AMOE workflow on the operator’s website. This ensures that every entry is captured, time-stamped, and stored accurately, without the delays of traditional mail processing.
Octacom’s solution is designed to ensure efficient and accurate AMOE processing regardless of whether it is a paper-based submission, or a digital upload, applying comprehensive integrity and compliance-focused validations to each and every entry. The objective is to ensure that each entry fully complies with each operator’s Sweepstakes Rules.
1. Automated Entry Capture & Tracking:
Once uploaded, every entry is automatically time-stamped, indexed, and stored in a secure database. Entries will be processed through Octacom’s multi-step OCR / ICR capture process, entry validity review stage, and associated matching algorithm to extract data fields off the hand-written submissions. Using Octacom’s Dynamic Keywords and Enhanced Data Capture features, you can apply additional integrity measures and validations into your process.
2. Data Validation & Compliance Controls
Built-in sweepstakes AMOE administration checks by Octacom’s expert team and software help ensure each submission complies with the operator’s specific Sweepstakes Rules or Terms & Conditions for entering the sweepstakes. Compliance teams benefit from consistent data capture and audit-ready records.
3. Secure Storage & Retrieval
All submissions are loaded to your OdissTM Portal for operator access, workflow and long-term digital archival. Entries can be easily queried, viewed, edited and reviewed individually or in bulk via flat-file or API integration.
4. Seamless Workflow Integration for Scalability
Digital AMOE submissions can be integrated with your existing sweepstakes management workflows to fully automate the end-to-end crediting process.
In today’s digital-first landscape, participants expect convenience and immediacy. Octacom’s AMOE services provide exactly that, helping operators manage Alternate Method of Entry submissions with confidence, efficiency, and transparency regardless of whether they are received via mail or digital upload.
Octacom is a SOC 2, Type II Audited enterprise software and services company focused on document and data automation solutions, including automated data capture. Founded in 1976, Octacom specializes in accounts payable automation and automated invoice processing, among other digital / automated business process outsourcing services.
If your organization is looking to learn more about our solutions and services, please contact us and we would be glad to help.